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Privacy Policy

This Privacy Policy explains how HD-HR Legal Services Ltd (“we”, “us”, or “our”) collects, uses, discloses, and protects your personal data when you visit our website, interact with us, or utilise our HR and employment law services.

We operate as a “Data Controller” under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. We are committed to protecting your privacy and handling your personal information with the highest standards of confidentiality and legal compliance.

Data We Collect About You

Depending on how you interact with us, we may collect, use, store, and transfer different kinds of personal data, which we have grouped together as follows:

  • Identity Data: Includes your first name, last name, title, and corporate role or job title.

  • Contact Data: Includes your business or personal email address, telephone numbers, billing address, and registered company address.

  • Technical Data: Includes your internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system, and platform used to access this website.

  • Usage Data: Includes information about how you use our website, products, and services.

  • Marketing and Communications Data: Includes your preferences in receiving marketing or updates from us and your communication preferences.

We do not collect any Special Category Personal Data about you through our website (this includes details about your race or ethnicity, religious beliefs, sexual orientation, political opinions, or trade union membership), unless you explicitly provide it to us as part of an active employment law case or HR investigation brief.

How We Collect Your Data

We use different methods to collect data from and about you, including:

  • Direct Interactions: You may give us your Identity and Contact Data by filling out our online forms (such as downloading our HR Checklist or submitting a contact inquiry) or by corresponding with us by post, phone, or email.

  • Automated Technologies: As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions, and patterns. We collect this personal data by using cookies and other similar technologies (please see our Cookie Policy for further details).

  • Third Parties: We may receive technical data about you from analytics providers such as Google Analytics.

How We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following legal circumstances:

  1. Performance of a Contract: Where we need to perform the contract we are about to enter into or have entered into with you for HR or legal advisory services.

  2. Legitimate Interests: Where it is necessary for our legitimate business interests (or those of a third party), and your interests and fundamental rights do not override those interests (e.g., responding to your inquiries, optimising our website experience).

  3. Legal Compliance: Where we need to comply with a legal or regulatory obligation in the United Kingdom.

  4. Consent: Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation to sending direct marketing communications via email. You have the right to withdraw consent to marketing at any time by contacting us.

Data Disclosure and Sharing

We do not sell your personal data to third parties. We may share your personal data only with trusted categories of recipients necessary to fulfill our operations:

  • Professional advisers including lawyers, auditors, and insurers providing consultancy, legal, insurance, and accounting services.

  • Third-party service providers acting as data processors who provide IT, system administration, and secure cloud storage services.

  • Regulators, law enforcement agencies, or HM Revenue & Customs (HMRC) if required by UK law.

All third-party data processors are bound by strict legal contracts to ensure your data is treated securely and in absolute compliance with the UK GDPR.

Data Security

We have put in place robust physical, electronic, and managerial security measures to prevent your personal data from being accidentally lost, used, accessed in an unauthorised way, altered, or disclosed.

In addition, we limit access to your personal data strictly to those employees, agents, contractors, and professional consultants who have a legitimate business need to know. They will only process your personal data on our explicit instructions, and they are subject to strict legal duties of confidentiality.

Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the data, the potential risk of harm from unauthorised use, and applicable statutory limitation periods under UK law.

Your Legal Rights

Under the UK GDPR, you have comprehensive rights in relation to your personal data, including the right to:

  • Request access to your personal data (commonly known as a “Data Subject Access Request”).

  • Request correction of any incomplete or inaccurate data we hold about you.

  • Request erasure of your personal data where there is no good reason for us continuing to process it.

  • Object to processing of your personal data where we are relying on a legitimate interest.

  • Request restriction of processing of your personal data in certain scenarios.

  • Request the transfer of your personal data to you or to a third party.

  • Withdraw consent at any time where we are relying on consent to process your data.

If you wish to exercise any of these rights, please contact our data compliance officer at the email address listed below.

You also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.

Contact Details

If you have any questions about this Privacy Policy or our privacy practices, please contact us:

  • Full Name of Legal Entity: HD-HR Legal Services Ltd

  • Email Address: Link to contact form

  • Telephone Number: 07866 745312

Last Updated: June 2026